Office Administrator

Location: Cattedown, Plymouth
Salary: £25,000–£30,000 per year
Type: Permanent

Overview

We are seeking an enthusiastic and proactive Office Administrator to support our Commercial Director and site teams in project support and bookkeeping.

This pivotal role ensures smooth office operations, accurate financial records, and efficient project administration across multiple construction projects. It is ideal for someone eager to learn, take initiative, and contribute to a supportive team while developing skills in administration and bookkeeping within a project-led environment.

Key Responsibilities

• Process supplier invoices using Xero accounting software
• Reconcile supplier statements and resolve invoice queries
• Support CIS administration, including subcontractor records and deductions
• Assist with material and subcontract enquiries and orders
• Maintain accurate financial records for audits and compliance
• Prepare site folders and set up new projects on company systems
• Monitor and report on key performance indicators (KPIs)
• Liaise with and support site teams to facilitate project delivery
• Handle general office duties including calls, correspondence, filing, and document control
• Provide administrative support across departments
• Assist with health and safety documentation and compliance
• Maintain site folders with relevant H&S information

Skills & Experience

• Experience with Xero accounting software
• Strong IT skills, including Microsoft Excel and Office suite
• Previous experience in a construction or project-led environment is highly desirable
• Proactive and capable of problem-solving independently
• Trustworthy with confidential information

Working Hours

• Full-time, Monday to Friday, 9:00am – 5:00pm (37.5 hours/week)
• Flexible arrangements may be considered (1 day WFH or 4-day week) for the right candidate

Benefits

• Salary up to £30,000 depending on experience
• 25 days annual leave plus bank holidays
• Opportunities for formal training and professional qualifications
• Supportive team culture with career growth opportunities

Next Steps

For an informal discussion, please call Abbie or Cat on 01752 421888 or apply as instructed.

Sphere Solutions Ltd is a leading construction recruitment agency specialising in providing staffing solutions across the built environment, with a strong presence in Wales, Cardiff, Bristol, Gloucester, Taunton, Plymouth, Truro, and Southampton.

Our Commitment to Inclusion

As a recruitment agency, we are committed to promoting inclusive opportunities on behalf of our clients. We welcome applications from individuals of all backgrounds, including those from under-represented communities. If you have a disability, are neurodivergent, or require adjustments during the recruitment process, we’ll work with you and the client to ensure a fair and supportive experience. We aim to represent employers who foster respectful, inclusive, and collaborative workplaces — regardless of age, gender identity, sexual orientation, ethnicity, or background.