Admin Assistant

Location: Plymouth
Contract: Permanent | Full-Time (Office Based)
Salary: £13 per hour, rising to £14 per hour in April

About the Role

We are working with a reputable building & maintenance contractor to recruit an Administrative Assistant to join their team on a permanent basis, reporting directly to the Office Supervisor.

Key Responsibilities

• Handle inbound calls, emails, and general correspondence
• Support managers and colleagues across the business
• Data entry and CRM management
• Filing, scanning, photocopying, and general office administration
• Liaise with suppliers and subcontractors
• Schedule meetings, manage calendars, and arrange travel
• Maintain HR records, holiday logs, and personnel files
• Collate timesheets and meeting minutes
• Order stationery and office supplies
• Use QuickBooks for supplier invoices, receipts, reporting, client invoices, and bank reconciliations

About You

• Previous experience in an administration-based role
• Longevity with previous employers
• IT literate with good knowledge of Word, Excel & Outlook
• Experience within building or facilities maintenance is desirable
• QuickBooks experience is advantageous
• Punctual with a professional telephone manner

Hours

• Full-time office-based role: Monday-Friday, 8:30am–4:30pm with a 30 minute unpaid lunch break

How to Apply

For a confidential discussion, please contact Abbie or Cat on 01752 421888, or apply as instructed.

About Sphere Solutions

Sphere Solutions are a market-leading recruitment specialist within the built environment across the South West & Wales.

Our Commitment to Inclusion

We are committed to promoting inclusive opportunities on behalf of our clients. We welcome applications from individuals of all backgrounds, including under-represented communities. If you have a disability, are neurodivergent, or require adjustments during the recruitment process, we’ll work with you and the client to ensure a fair and supportive experience. We represent employers who foster respectful, inclusive, and collaborative workplaces, regardless of age, gender identity, sexual orientation, ethnicity, or background.