Contract Administrator – Westminster, London SW1H – £35,000–£36,000

Behind every well-run building is someone keeping the jobs booked, the paperwork moving and the invoices out on time. In this role, that’s you: the organised heart of a busy facilities team.

We’re recruiting on behalf of a well-established national facilities management provider, looking for a Contract Administrator to join their commercial property maintenance team in Westminster, London. You’ll support the Contract Manager and on site team on a prestigious commercial contract, working closely with engineers, subcontractors and the client. Please note, this is not a hybrid role, and requires working in the office 5 days per week.

THE ROLE

• Managing the CAFM/maintenance system, scheduling PPM and producing PPM sheets
• Organising planned and reactive subcontractors and raising purchase requisitions
• Making sure jobs are closed out and paperwork comes back complete
• Producing work-in-progress and monthly client reports
• Issuing PPM and additional works invoices, and checking supplier invoices
• Supporting with quotes, cost logs, CVRs and debt control

WHO WE’D LOVE TO HEAR FROM

• Administration experience, ideally in facilities management or building services
• Strong Excel and Word skills
• A working knowledge of PPM or CAFM systems
• Organised, able to prioritise and calm under pressure
• Confident and professional with clients, engineers and subcontractors

WHAT’S ON OFFER

• Salary of circa £35,000–£36,000 per annum
• Monday to Friday, 40 hours a week – 8am to 5pm
• 28 days’ annual leave plus bank holidays, with the option to buy more
• Pension with up to 9% employer contribution
• 24/7 digital GP service for you and your family
• Access to an employee benefits and discounts hub

If you’re an organised administrator who enjoys keeping a busy team on track, send me your up-to-date CV and I’ll give you a call for a confidential chat about the position.